5 November 2026

Offline Inventory Scanning App for Field Crews (+ WhatsApp Team Invites & 1-Click Restock POs)

Basements, steel warehouses and rural sites kill phone signal — and trade crews rarely check work email. Three new StockSimple tools are built for exactly that reality.

Offline scanning buffer: keep scanning with no signal

Open Scan on your phone while you still have signal so your product list loads. If the connection drops, keep scanning: each stock in or stock out is saved on the phone and a banner shows how many scans are waiting.

The moment you're back on 4G or WiFi, StockSimple syncs them automatically through the same stock movement log as every other change, with the original scan time in the note. You can also tap Sync now. If an item no longer has enough stock when it syncs, you're told which one instead of it silently going negative.

WhatsApp & SMS team invites: onboard a crew in 30 seconds

On the Team page, add each person's email and role. Every pending invitation now has WhatsApp, SMS and Copy buttons that send a ready-written message with the sign-up link.

They sign up with the email you entered and join your business automatically with the role and locations you chose. No waiting for an invitation email to land in spam.

1-click restock from supplier

On Low Stock, products with a saved supplier show a Generate PO button. It creates a draft purchase order for that supplier and location, with the product's cost price and a quantity that tops stock back up to twice the minimum level.

Review it, then send it with Send via WhatsApp or Email supplier (which uses the supplier's saved email). Stock still only changes when the delivery is received, so nothing is counted before it arrives.

FAQ

Does the inventory scanner work offline?

Yes. Scans made without signal are stored on the device and synced automatically when the connection returns. Load the Scan page once with signal so your products are available.

Can I invite staff without email?

Invites are tied to an email address, but you can share the invite link by WhatsApp, SMS or any messaging app instead of waiting for an email.

How is the reorder quantity worked out?

Generate PO suggests enough to bring stock back to twice the product's minimum level. You can change the quantity before sending.