Can I track stock on each HVAC service van?

Yes. Each van is its own location with its own counts, and stock moves between the warehouse and vans through approved transfers on the Multi-Location plan.

Can I track refrigerant?

Yes. Track cylinders or kilograms as a product with its own unit, minimum level and movement history. StockSimple is not a regulatory refrigerant log, so keep any legally required records separately.

Do my techs need a barcode scanner?

No. Any phone camera scans the barcode and QR labels you print from StockSimple.

StockSimple

For HVAC contractors

HVAC van & warehouse inventory software

Know exactly which filters, capacitors, contactors, refrigerant and fittings are on each van, in the yard and on every job. Scan with your phone, issue job kits in one tap and get an email before you run out.

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No credit card required · Plans from $6.99/month · Cancel in one click

What usually goes wrong

Return trips to the supplier

A tech arrives on site without the part that was 'definitely on the van'. Per-van stock fixes that.

Materials vanish into jobs

Parts leave the yard and never get billed. Issuing materials to a job records who took what, where.

Counting vans takes all Friday

Cycle count one van or shelf at a time from a phone, then apply the differences in one go.

How StockSimple handles it

Every van is a location

Track stock per van, yard and warehouse, and move it with approved transfers. Multi-Location plan.

Scan with any phone

Print barcode, QR and bin/shelf labels, then scan to book parts in or out. No handheld scanner to buy.

Job kits and materials

Save a standard kit of filters, capacitors, contactors, refrigerant and fittings and issue it to a job in one tap, with stock deducted automatically.

Low-stock emails

A daily email lists everything at or below its minimum so you reorder before it costs you a call-out.

CONTRACTOR jobs, quotes & invoices

Quote from live stock, dispatch crew, log site photos and send VAT invoices. Included from Starter.

Bin & shelf labels

Label every shelf and bin in the yard so new staff find parts first time.

Starter is $15/month with CONTRACTOR jobs, quotes and invoices. Business is $30/month and adds stocktakes and valuation reports. Multi-Location is $70/month for per-van stock and transfers. 14-day free trial, no card.

A normal day for a HVAC business on StockSimple

7:00 — the tech loads the van from a saved job kit; stock moves from the yard to the van.
10:30 — on site, extra parts are scanned onto the job so they end up on the invoice.
14:00 — the low-stock email flags three items; a purchase order goes to the supplier.
16:30 — the delivery is scanned in line by line against the purchase order.
Month end — export the stock valuation for your accountant.

Start free for 14 days

Common questions

Can I track stock on each HVAC service van?: Yes. Each van is its own location with its own counts, and stock moves between the warehouse and vans through approved transfers on the Multi-Location plan.
Can I track refrigerant?: Yes. Track cylinders or kilograms as a product with its own unit, minimum level and movement history. StockSimple is not a regulatory refrigerant log, so keep any legally required records separately.
Do my techs need a barcode scanner?: No. Any phone camera scans the barcode and QR labels you print from StockSimple.

Stop losing hvac parts between the yard and the job

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