Can each van be its own stock location?

Yes. Treat every van, yard and store as a separate location with its own quantities, and see both per-van and company-wide totals.

How do parts move from the store to a van?

Raise a transfer. It only changes stock once it is approved, and it is recorded as a matched movement out of the store and into the van, so nothing vanishes in between.

Do engineers need training to use it?

No. On site they scan a label or search a part name, then tap to record what they used. That is the whole job.

Can I stop engineers seeing cost prices?

Yes. Staff and view-only roles record stock without access to costs, reports or billing.

Does it work without signal on site?

StockSimple runs in a web browser and needs a connection to save a movement. On a weak site, record the movement once you are back in range; the history stays accurate because every entry is timestamped.

StockSimple

For trades, contractors and service vans

Inventory software for contractors and service vans

Parts live in the yard, the store and half a dozen vans. StockSimple shows what is where, moves stock between them with an approval step, and warns you before a missing fitting costs you a return visit.

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What usually goes wrong

A job stops for a £4 part

Nobody knew the van was empty. Minimum levels and a daily email mean you restock before the call-out.

Van stock is a mystery

Materials leave the store and disappear into vehicles. Per-van locations show exactly what each engineer is carrying.

Nobody can say where it went

Every movement, transfer and count records who did it, where and when, so shrinkage stops being a guess.

How StockSimple handles it

Every van, yard and store tracked separately

See stock per vehicle and company-wide at the same time, instead of phoning around to find a part.

Scan parts on site with a phone

Print barcode or QR labels for bins and parts, then scan to record what an engineer used. Business plans and above, and in the trial.

Transfers that need approving

Moving stock from the store to a van is recorded as a matched out-and-in movement once approved, so stock never floats in limbo.

Low-stock emails per location

Set minimums for consumables and fittings and get a daily email listing what needs restocking. Included on every plan.

Roles that fit a field team

Engineers record usage, managers raise orders, and only you see costs and billing.

A complete audit trail

Nothing changes silently. Every stock in, stock out, transfer and count is stamped and kept, even if you change plan.

Starter Lite is $6.99/month and Starter $15/month for a single location, both with barcode scanning and labels. Business is $30/month with 3 locations. Multi-Location is $70/month with 10 locations and 30 team members — enough for a full van fleet.

How a service business runs on StockSimple

Stock arrives at the yard and is received against a purchase order, line by line.
Each van is loaded through an approved transfer, so the store total and the van total both stay right.
On site, the engineer scans the part they fitted and stock comes off that van instantly.
Overnight, the low-stock email lists the fittings each location needs restocked.
At month end you export a valuation showing the materials tied up across yard and vehicles.

Start free for 14 days

Common questions

Can each van be its own stock location?: Yes. Treat every van, yard and store as a separate location with its own quantities, and see both per-van and company-wide totals.
How do parts move from the store to a van?: Raise a transfer. It only changes stock once it is approved, and it is recorded as a matched movement out of the store and into the van, so nothing vanishes in between.
Do engineers need training to use it?: No. On site they scan a label or search a part name, then tap to record what they used. That is the whole job.
Can I stop engineers seeing cost prices?: Yes. Staff and view-only roles record stock without access to costs, reports or billing.
Does it work without signal on site?: StockSimple runs in a web browser and needs a connection to save a movement. On a weak site, record the movement once you are back in range; the history stays accurate because every entry is timestamped.

Stop losing days to missing parts

Set up your yard and vans, import your parts list and see exactly what each vehicle is carrying. Free for 14 days, no card needed.

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